Do you find that you “forget” or “put off” some of those important tasks in your daily work?
Are you organised?
Is your desk “Covered” in stuff you need to do and should do then forget or miss the deadline?
I always thought I was an organised person. When I started my coaching business I thought great, I can handle this. Then I started to grow my client base and realised I was losing control. A coach I knew suggested I read a book called “Eat That Frog” Really? I wondered how eating a Frog could help.
Brian Tracy, the author of this book quotes Mark Twain:
Mark Twain once said that if the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long. Your “frog” is your biggest, most important task, the one you are most likely to procrastinate on if you don’t do something about it.
My biggest take away from this book was about how I plan my use of time. I was lucky enough that most of the tasks I was doing were fairly simple and easy, however I was struggling to DO them.
So I created a system;
I grabbed 5 manila folders and wrote on them;
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
I then purchased a desk topper and placed them in there on my desk.
As tasks presented themselves it wasn’t always feasible to do them on the spot so I would work out when that particular “Frog “needed to be finished and place it in that days folder.
When I came home from coaching I would also add any tasks that I needed to do for clients to these folders. These became my “Frogs”.
Then, every day, I would ensure my first and most important goal was to EMPTY the folder – do the work, make the call, research that thing etc…..
Once my “Frogs“ were done I knew that for the remainder of that day I could go about my business happily knowing that I had achieved all the important goals for that day and could relax.
You see, I realised, that if I don’t Eat My Frogs they turn into Cane Toads. And Cane Toads are poisonous!
Here’s what my client Alicia has to say about the Frog System I created;
“Before I had the daily manila folders I felt unorganised and, as my job can be quite demanding and I have people coming up to me a lot asking questions and things to do, I no longer felt like the old ‘To Do List’ was working anymore. I was really struggling with items that were to be processed a week later, without forgetting. It became my ‘set and forget’ method. Every morning I would open that day’s folder up and my tasks would be in there. I also made sure I did these tasks first thing in the morning, if I was able too. I had the folders located close by and throughout the day I was putting paper in there and writing myself notes on things I had to do. At the end of each day, I would bring the following day’s folder next to my keyboard so I remembered about it when I walked in the next morning. The system definitely made me feel more organised and more efficient.”
IPIS Pty Ltd
So perhaps, it’s time to learn how to Eat Your Frogs!
Thanks Brian Tracy – I loved this book!