There are a few ways you can make sure you are always investing rather than spending time.
Start each day by setting a clear intention.
Start your day knowing what you have set to do. Your plan should be super clear. And every day should include ‘eating your frogs’.
Don’t Major in Minor things. Your plan should help you avoid this potential time pit.
You can also create a Default Diary. And stick to it.
Have agendas for all meetings. Have conference calls to save time. Learn to delegate if you are able to.
Remember to invest time on yourself. Easy to overlook, but always important.
Taking control of your time management can be daunting. If you are unsure where to start – go old school.
Go back to planning with pen and paper. Get a diary and start mapping how you currently use your time.
Go about your days as you have been. Don’t change anything yet. Start doing your daily tasks slowly and record everything you are doing for a week. Then you will start to understand how long you need every day/week to work on recurring tasks.
From there, start to build your time schedule piece by piece.
Make sure you are comfortable with it. Make sure it is effective.
Above all make sure you allocate some time to yourself and your family.
The next step is to take a longer-term view of your time management and commitments.
You should always consider your 90-day plan when mapping out your time.
I have a standing appointment every Friday where I plan my week.
It may sound odd, but I really do recommend that you make appointments with yourself.
Set appointments with yourself for work you need to do for clients. For work you need to do for the business as a whole. And to prioritise Items from your 90 day plan to be working on this week.
Use your time wisely. Never leave your office on a Friday unless you’ve planned your next week.
Your business is in control and you consistently feel like your time is invested well.
The next step is to see if there is any more of your valuable time you can free up. You need to look at delegation.
How this stage looks is very dependent on your skill set and your enjoyment of certain tasks.
You may choose to bring a VA on board to take on some of the day-to-day tasks.
You may decide you want a Business Development Manager to take some higher level tasks.
Who do you want on your team?
My philosophy is that if you personally enjoy doing a task, keep doing it. If not, delegate.
Keeping your business in control, timewise, really just comes down to planning and preparation.
Make sure your office is clean and tidy. Create systems that flow. That work for you.
Understand the difference between working ‘on’ and ‘in’ your business. Make time for both.
Perhaps find yourself an assistant or a BDM if you feel short on time.
If you continuously put tasks aside you will slip back into chaos.
Book appointments with yourself and take that time as seriously as client work.
If you find yourself with a gap in the day, do a greedy grab. Buy yourself a coffee. You’re in control.
To read more about Vanessa Coaching Services click here